Project Management Communication Plan Assignment Help on the following question :

• Prepare a plan for overall project management communications with project sponsors including frequency and types of reports.
• Prepare a plan for overall project management communications with project stakeholders including frequency and types of reports.
• Prepare a plan for overall project management communications with the project team, both formal and nonformal.

Identify any other organization members that you will need to communicate with and how you would approach them, such as those asking for changes.

Communication Plan Assignment Help For Project Sponsors: Project sponsors hold a key place in any project, so it to communicate them about the plan company website and emails will be used. Under these emails, whole information about the deliverables, milestones, goals, teams, resources etc will be communicated. Project communication plan will communicate information to project sponsors on monthly basis to avoid any loophole. In addition, under types of report, periodic report, project status reports, minutes, project scope statement, review meeting reports, stoplight report etc will be used to communicate information about the project to the sponsors of the project.

For Project Stakeholders: Project stakeholders are another crucial part of any project that needs whole information regarding the project. Project information will be communicated on monthly basis to stakeholders. Under the project report, project charter, change requests, performance measures, acceptance criteria, scope statement revisions etc will be used to communicate the project related information to the stakeholders. For project customers, in-person status meetings at regular basis will be used to communicate about the project status. It will help in creating confidence in key customers of the project that their project is being watched regularly. Along with this, it will also help in avoiding any issue in future due to changes in project and develop good working relations with project customers. Meeting agenda and status report will be also delivered to the project stakeholders prior to the day of meeting. It will permit the stakeholders to prepare for the project and changes they need in the project if any.

For Project Team: Project team plays a key role in overall project success or failure, so they need to be informed about small to large data regarding the project.

Following are two forms of communication plan:

Formal Communication Plan: Formal communication modes are used in formal plan of communication. Under this form of communication plan, project status reports, cost reports, project scope statement, presentations etc will be used to communicate the team members. By using these tools, milestones, project deliverables, goals, scope statement, schedule etc will be informed or communicated to team members. Along with this, a central communication room and in person hands meeting will be also used as formal communication tool to inform and discuss project information.

Informal Communication Plan: Methods that are considered informal by nature are applied to communicate in this plan of project management. Under this plan of project communication, instant messengers via computers, text messaging via mobile phones etc will be used for team members. Along with this, project memo without any signature will be also used as an informal mode of communication for team members. With the help of these tools, project scope, schedule, change requests if any etc will be communicated to the team members.

For Other Organizational members: There are some other members of organization that need to be communicated about the project. These members will be staff members of the project. All means of communication like verbal, written and visual modes will be used to communicate project related information to these members. These members would be approached via staff meetings. Information will be given through meetings, e-mails, documentation and notice boards to the staff members.

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